Sort tenant applications and automatically request missing documents

For every applicant email, the agent checks the file, lists missing documents and prepares a draft reply for you to approve.

L2 semi-autonomousVerified sourceBased on official documentation we checked; not tested by us yet. · updated 16/10/2026

Difficulty: Intermediate
Setup time: 1.5 h
Estimated cost: €0–5/month
Category: Real estate

⏱ Trigger

New email under the "Rental" label (event)

✋ Human approval

Gmail draft: you send it. No automatic applicant selection.

→ Output

Gmail draft + row in Sheets

Autonomy level 2 — Semi-autonomous (approval): Runs on its own but waits for your approval before anything sensitive.

01Connected tools

02What the agent does on its own

step 01

Detects a new applicant email.

step 02

Lists the attachments and compares them with the legally allowed list.

step 03

Adds the applicant to the tracking sheet.

step 04

Creates a draft reply asking for the missing documents.

03Agent instructions

$ instructions.txt · replace the {VARIABLES}

> List the documents provided in this rental application. Compare them with the allowed list: {DOCUMENT_LIST}. Never ask for anything outside this list. Write a polite draft of at most 80 words.

04Limits and legal points

In France the documents a landlord may request are set by decree (see Service-Public, the official government site): ask for nothing else. No automated allocation decisions (anti-discrimination). Personal data: check your LLM provider's data-processing terms (GDPR) and send it as little as possible.

05Source

https://www.service-public.gouv.fr/particuliers/vosdroits/F1169

06In the same category

#013 h

Automatic twice-yearly tracking of real property sales (DVF) in your area

Each time France's open property-sales dataset (DVF) is updated, the agent downloads sales for your towns, computes price per m² and trends, and emails you a commented summary.

⏱ Every 1 April and 1 October (cron, matching DVF releases)

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#022 h

Monthly rent receipts generated and sent once payment is confirmed

On the 1st of each month the agent prepares rent receipts from your tenant sheet, and only sends the ones you've ticked as "rent received". (In France landlords must provide a receipt — quittance — on request.)

⏱ 1st of the month at 9am (cron) + "paid" box ticked

L2 semi-autonomousVerified source

#032 h

Morning digest of new property listings, scored against your criteria

Every morning an n8n workflow reads your listing-site alert feeds, drops duplicates, scores each listing against your criteria and emails you a ranked digest.

⏱ Every day at 7am (cron)