Weekly reminders for unpaid membership fees via HelloAsso
Every Monday the agent compares your member list with HelloAsso payments (a French payment platform for non-profits) and drafts personalised reminders for missing fees.
L2 semi-autonomousVerified sourceBased on official documentation we checked; not tested by us yet. · updated 16/10/2026
- Difficulty
- Intermediate
- Setup time
- 2 h
- Estimated cost
- €0
- Category
- Non-profits & volunteers
⏱ Trigger
Every Monday at 9am (cron)
✋ Human approval
The treasurer approves the reminders.
→ Output
Drafts + tracking sheet
Autonomy level 2 — Semi-autonomous (approval): Runs on its own but waits for your approval before anything sensitive.
01Connected tools
- n8n – Schedule Trigger ↗
- HelloAsso API (French non-profit payments) ↗
- n8n – Google Sheets ↗
- n8n – Gmail ↗
02What the agent does on its own
step 01
Fetches payments through the HelloAsso API.
step 02
Compares them with the member list.
step 03
Writes one reminder per late member.
step 04
Creates the drafts and updates the sheet.
03Agent instructions
$ instructions.txt · replace the {VARIABLES}
> Write a warm 50-word reminder for {MEMBER} whose {SEASON} fee doesn't show up yet. Offer the link {PAYMENT_LINK} and invite them to reply if it's a mistake.04Limits and legal points
Allow for offline payments (cheque, cash). Personal data: check your LLM provider's data-processing terms (GDPR) and send it as little as possible.