Follow-ups for leads silent for 5 days, prepared from your CRM

Every morning the agent lists HubSpot leads with no reply for 5 days, writes a personalised follow-up and saves it as a draft.

L2 semi-autonomousVerified sourceBased on official documentation we checked; not tested by us yet. · updated 16/10/2026

Difficulty: Intermediate
Setup time: 2 h
Estimated cost: €0–20/month
Category: Marketing

⏱ Trigger

Every weekday at 8am (cron)

✋ Human approval

Drafts only; you send.

→ Output

Gmail drafts + HubSpot tasks

Autonomy level 2 — Semi-autonomous (approval): Runs on its own but waits for your approval before anything sensitive.

01Connected tools

02What the agent does on its own

step 01

Queries HubSpot for contacts with no activity for 5 days.

step 02

Rereads the last exchange.

step 03

Writes a short, personalised follow-up.

step 04

Creates a draft and a follow-up task in HubSpot.

03Agent instructions

$ instructions.txt · replace the {VARIABLES}

> Last exchange with {CONTACT}: {SUMMARY}. Write a follow-up of at most 60 words that is useful (brings a piece of information or a precise question), with no sales pressure.

04Limits and legal points

Follow prospecting rules (B2B / B2C) and honour opt-outs. Personal data: check your LLM provider's data-processing terms (GDPR) and send it as little as possible.

05Source

https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.hubspot/

06In the same category

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⏱ 25th of the month at 9am (cron)

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