Quote drafted automatically from an on-site voice memo
Drop a voice memo into a Drive folder: the agent transcribes it, structures the line items and prepares a draft quote for you to approve.
L2 semi-autonomousVerified sourceBased on official documentation we checked; not tested by us yet. · updated 16/10/2026
- Difficulty
- Intermediate
- Setup time
- 2 h
- Estimated cost
- €1–10/month
- Category
- Small business & freelancers
⏱ Trigger
New audio file in Google Drive (event)
✋ Human approval
You check quantities and prices before anything goes to the client.
→ Output
Draft quote (Sheets/Docs) + notification
Autonomy level 2 — Semi-autonomous (approval): Runs on its own but waits for your approval before anything sensitive.
01Connected tools
02What the agent does on its own
step 01
Detects the audio file.
step 02
Transcribes it (speech-to-text).
step 03
Extracts line items, quantities and materials, applies your price list.
step 04
Creates a draft quote and notifies you.
03Agent instructions
$ instructions.txt · replace the {VARIABLES}
> From this site-visit transcript: {TRANSCRIPT}, list the work items as JSON {"item","quantity","unit"}. Use only the prices in {PRICE_LIST}. Mark anything not in it as "TO PRICE".04Limits and legal points
Transcription is imperfect in noisy places: double-check quantities.
05Source
https://platform.openai.com/docs/guides/speech-to-text